Best Scheduling Software

The best scheduling software tools provide people with a platform to prearrange an appointment, event, or meeting online. These tools enable businesses or companies to be in charge of those online appointments. Nonetheless, scheduling software tools allow businesses or companies to view calendars, schedule appointments, print schedules, enforce scheduling rules, & customize schedules. Extra attributes include automated emails, custom profiles, calendar integrations, as well as online payment for services. 

However, these best scheduling software tools are utilized by various business segments, like salon & beauty professionals, health & wellness professionals, medical professionals, professional service providers, and more. Additionally, scheduling software tools can merge with website builders, content management systems, calendar software, email software, and lots more.

Best Scheduling Software  – Ultimate Guide 2021

Calendly

Calendly makes scheduling online meetings or appointments efficient & easy. This scheduling software eliminates the annoyance of back-and-forth emails so people can get back to their work. Calendly is an intuitive scheduling software leader for over 10 million individuals across the globe. Also, this scheduling software provides extended capabilities for teams with robust collaboration functionality, powerful administration controls, as well as enterprise-class security & compliance. Nonetheless, you can integrate Calendly with Salesforce, Zoom, Microsoft, Google, Slack, and many more.

Features

• After a client chooses a date, Calendly automatically updates the calendar
• Ordinary users can efficiently & easily use the scheduling software because of its easy-to-navigate UI
• It lets users check if the team is available 
• Calendly cross-checks all calendars to prevent conflicts as well as double bookings
• This scheduling software offers powerful integration with Google, Outlook, and Office 365
• This scheduling software is compatible with many devices, such as desktops, mobile phones, tablets, & more. This means you can utilize Calendly anytime, anywhere
• You can transmit automated invites via custom reminders as well as confirmation features
• Numerous invitees can schedule the same slots for webinars or online workshops. However, invitees can create an appointment without registering or signing up on the scheduling software
• It also provides a powerful email support

Pricing 

• It offers a 14-day free trial without the need of a credit card 
• Basic: free 
• Premium Plan: $8 a user, a month (you will be billed annually), or $10 a user, a month – if billed per month
• Pro Plan: $12 a user, a month (you will be billed annually), or $15 a user, a month – if billed per month

Wrike

Wrike is a cloud-based scheduling software for teams of more than 20 that’s ideal for both small and midsize businesses (SMBs) & large enterprises. This scheduling software supports remote work for numerous teams. Nonetheless, it comes with calendars, Gantt charts, custom dashboards, workload view for resource management, as well as real-time updates. Additionally, Wrike allows for structuring through folders, tasks, projects, and auto-assignment.

However, Wrike for Marketers is a different product with proofing tools, Adobe extension, as well as tailored templates. This scheduling software integrates with tons of tools, such as Dropbox, SalesForce, Adobe Creative Cloud, & Slack. It provides an open API. Furthermore, the scheduling software is ideal for operations,  marketing, creative, as well as large to mid-sized IT teams.

Pricing

• The FREE basic plan of Wrike is now available for unlimited users.
• Professional Plan costs $9.80 a user a month 
• Business Plan costs $24.80 a user a month – will be billed annually 
• Enterprise Plan costs $45 a user a month
• Pinnacle Plan costs $60 a user a month

EngageBay

EngageBay is a unified sales, marketing, support, as well as customer relationship management (CRM) solution. It is designed to assist small to midsize enterprises obtain, attracting, and converting the visitors of a website into clients or customers. EngageBay, a cloud-based scheduling software, allows businesses to utilize marketing tools to create relationships with clients and keep them. Also, this scheduling software provides free online appointments faster via publishing the calendar online. Nonetheless, it lets you get more appointments.

Features

• It provides amazing personalization options to transmit highly engaging emails to clients.
• Allows faster scheduling of appointments by assisting clients to book online appointments
• This scheduling software automatically syncs online appointments from Office 365 or Google – ensuring users have the most update-to-date list of schedules
• EngageBay allows group appointments that allow the client to create appointments with many individuals of the organization via a single booking.
• This scheduling software shows the time slots depending on the availability. Also, you set the availability on various time zones to steer clear of confusions
• Users can set up form fields to acquire valuable data of clients that would later be utilized to generate leads
• EngageBay intimates clients about the forthcoming events or appointments in advance via automated reminders

Price

The scheduling software tool is available completely free of cost. However, for more state-of-the-art features, the pricing plan costs $12.99 a user a month.

SkedPal

SkedPal is not just a calendar or a to-do list tool – it is both.  This scheduling software tool schedules tasks based on users’ commitments & priorities. It blends the best elements of structure & creativity to influence & dominate time as well as productivity. SkedPal allows users to eliminate manually planning their tasks and manages those tasks based on their work habits, priorities, & commitments. Just tell the scheduling software tool what you want to do, as well as in what timeframe.

Features

• It provides applications for all platforms, such as Mac, Linux, & Windows. SkedPal also has mobile phone apps for Android & iOS – helping you stay connected & prolific from any location
• This scheduling software tool allows you to create habits that happen repeatedly on a daily, weekly, or monthly basis. SkedPal helps you in your free time to obtain these habits & goals
• The scheduling software seamlessly integrates with Google, Outlook, iCloud, & Office 365 calendars, ensuring there are no conflicts as well as duplicate bookings
• All you have to do is tell SkedPal about the stuff you want to fulfill, and its Artificial intelligence (AI) engine automatically accumulates all your priorities
• It comes with a Time Map feature to organize your week by appropriating the time for various things, such as hobbies, meetings, & work. You can do  it with just a click of a button

Pricing

The SkedPal plan costs $9.95 a user a month – billed annually. However, you may also try its 14-day free trial to find out whether the scheduling software aligns with your needs or not.

InviteOnce by Oncehub

InviteOnce is an amazing full-featured scheduling software tool serving small and mid-size enterprises (SMEs) or Startups. This scheduling software tool provides complete functional solutions for Windows. It provides room booking management, group scheduling, alerts or notifications, multi-location, and automated scheduling.

Nevertheless, this scheduling software tool can handle the most demanding scheduling needs – meeting types, website acquisition flows, or sales team structure. Furthermore, it can easily manage resource pools, automatic team member assignments, multi-participant meetings, & lots more.

Features

• This scheduling software tool can define every meeting’s distinctive requirements
• Fast & flexible scheduling
• It allows you to invite clients to schedule 
• You can combine multiple team members’ availability
• Customized scheduling

Pricing

The premium plan costs $10 a month. Nonetheless, the good thing is that InviteOnce lets you try a free trial for 14-days to check if it’s a perfect tool for you or not.

SuperSaaS

SuperSaaS is one of the best scheduling software tools. This scheduling software tool is affordable, very flexible, and yet extremely easy to use. It comes with a wide range of customizable features and allows you to make the ideal appointment schedule to fit your needs. SuperSaaS has online step-by-step guidelines, ensuring that the schedule is functioning in a couple of minutes. However, if you have any queries about its system settings, SuperSaaS provides detailed tutorials and awesome customer support. Additionally, you can integrate your schedule into your Facebook page or website. 

One of the best features of this scheduling software is that users can connect numerous schedules. Wherein users can check the appointment against all the resources’ availability and individuals required for the event at the same time. Nonetheless, if users need to gather more details from their customers, SuperSaaS allows them to customize the forms. 

Features

This scheduling software allows you to customize page layouts, color schemes, automatic calendar sync settings, and branding & logos. Also, you can customize confirmation emails, text messages, forms, as well as waiting lists. Furthermore, you can configure access control options, credit options, vouchers, integrated payment, and price rules.

SuperSaaS comes in various languages. Its payment modes include Stripe & PayPal. This scheduling software allows integration modules for Joomla, Drupal, & WordPress. You can also use the schedule as an independent web page. Additionally, the calendar integrations of SuperSaaS include Outlook, iCal, as well as Google Calendar.

Pricing

• This scheduling software provides a free version
• Pricing is per month for 1 user

Appointy

Appointy is a robust, straightforward, and functional scheduling software tool. It is one of the best scheduling software that helps you manage & grow your company or business. This scheduling software lets users accept online appointments, transmit automated email or SMS reminders. Also, Appointy allows users to integrate with Google calendar & social media, make deals, accept prepayments online, and many more.

Appointy supports more than 100 verticals. Regardless of the size of the business, this scheduling software tool has a plan for you. Try Appointy now to find out why more than 150,000 businesses across the globe trust the scheduling software tool.

Features

• With its Book Now button, users can smoothly integrate it with Facebook & their website. However, users can use Appointy as a standalone scheduling software for businesses without a Facebook page or a website.
• It is capable of transmitting automated reminders through email & SMS, reducing the chance of late arrivals as well as no shows
• Appointy accepts payments from clients through credit cards, Stripe, & PayPal
• This scheduling software provides growing businesses a positively scalable solution to cater to unlimited users, boosting staff members, as well as other resources
• Appointy allows users to make appointment bookings from any geography via mobile devices.
• The scheduling software provides a time zone’s automatic adjustment. Appointy supports 34 languages
• Users can easily sync it with Google Calendar, Microsoft Outlook, phone calendar, & Zoom

Pricing

• It has a free trial for 14 days, no credit card is needed
• Free plan – unlimited bookings, 1 staff, & 5 services
• Pro Plan (small business) costs $19.99 a month (annual payment) or $29.99 a month (monthly payment)
• Business Plan (medium business) costs $39.99 a month (annual payment) or $49.99 a month (monthly payment)
• Enterprise Plan (multi-location business) costs $59.99 per month (annual payment)

Square Appointments

With Square Appointments, users can always access their availability and book appointments on the internet. This scheduling software easily keeps users’ schedules free and entices new business. Square Appointments allows users to book online appointments, events, and meetings for single or numerous locations. The appointment scheduling software allows users to make prepayments. Furthermore, you can also review your calendars from mobile devices and manage your day accordingly.

Nonetheless, the appointment scheduling software sends automated notifications to clients for appointment due dates through text messages or email. Additionally, Square Appointments allows trainers to make notes while servicing customers, which could be useful in the future.

Features

• Square Appointments supports automatic updates of schedules, prices, & services over channels
• The scheduling software’s free booking website leverages businesses without a website
• It comes with a plethora of features, such as services, staff bios, pricing, cancellation policies, calendars, and many more
• You can send personalized messages to customers to acquire higher client satisfaction
• Square Appointments allows you to book numerous services at the same time.
• The scheduling software comes bundled with applications for mobile phones & tablets
• Businesses can work on numerous devices as the Square Appointments’ sync functions smoothly across devices as well as platforms
• Confirmations & reminders are transmitted automatically through SMS & emails

Pricing

Square Appointments offers a free trial. However, the premium plans start from $50 a month. Also, you get a free trial for 30 days for the paid plans.

Ganttic

Ganttic is a great planning & project portfolio management software.  This scheduling software provides you with an overview of your projects, resources, as well as tasks. You obtain efficiency, control, & insight into the planning process.

It is one of the best scheduling software. Ganttic is a perfect tool for planning numerous projects. This platform allows users to schedule individuals, tools, facilities, & equipment at the same time. It helps reallocate resources easily & quickly. Ganttic reports measure performance, making sure improved efficiency. However, you can track project progress with visuals. It also allows you to make updates instantly. 

Nonetheless, this scheduling software is an adaptable solution for individuals from every industry. Ganttic implements users’ planning methodology. Additionally, this Estonia-based scheduling software has been serving people across the globe for the past 10 years.

Features

• Users can have separate views for various projects and utilize a general view to monitoring all the projects
• Ganttic allows users to utilize charts & resource calculations to keep away from under or overstaffing in all projects
• This scheduling software lets users generate graphs & reports to look over tasks, resources, projects, and many more
• Ganttic allows the allocation of similar tasks to numerous resources
• It provides Facebook Page integration
• This scheduling software leverage time tracking to determine efficiency and generate better resource planning
• You may use Android & iOS mobile applications to stay connected 
• Ganttic lets you sync it with the smartphone calendar as well as Outlook calendar to keep away from conflicts as well as duplicate tasks

Pricing

Ganttic offers a free version and provides a free trial. Nonetheless, the scheduling software’s pricing costs $25.00 a month. 

Acuity Scheduling

Acuity Scheduling is an awesome scheduling software tool that allows business owners to be in charge of their appointments online. The cloud-based appointment scheduling software accommodates the needs of small and midsize businesses (SMB) & individual professionals.

Acuity Scheduling allows you to automate online appointments by providing a real-time view of your time available. This scheduling software is capable of automatically syncing calendars following your time zones. It can also send regular reminders & alerts regarding your appointment schedules. Nonetheless, the scheduling feature set of Acuity Scheduling includes embeddable calendars, customizable intake forms, group scheduling for workshops, & third-party app calendar synchronizing.

Features

• It provides easy customization features to meet diverse needs
• This scheduling software allows sharing users’ calendars on social media, such as Twitter & Facebook. Also, users can share calendars through email as well as embedded on a website so individuals can book their personal appointments
• Acuity Scheduling offers end-to-end protection of client information on both mobile devices & on the internet
• It provides secure web transactions via many avenues, such as Stripe & PayPal 
• This scheduling software provides easy integration with Zapier, Squarespace, & iCal

Pricing

• Emerging Plan costs $14 a month for 1 calendar
• Growing Plan costs $23 a month for 6 calendars
• Powerhouse Plan costs $45 a month for 36 calendars

Bookwhen

Bookwhen is one of the best scheduling software tools ideal for small to midsize businesses (SMB). This cloud-based scheduling software provides online booking & scheduling features, waitlist integrations & features with payment platforms. It is an ideal scheduling software tool to work on mobile devices as well as desktops.

Together with standard online booking & scheduling features, this scheduling software tool allows you to select & pay for numerous bookings immediately. Nonetheless, you can establish the number of times clients have to assert an appointment when it is available and regulate when appointments appear to clients.

You can attach documents to appointments or events. However, Bookwhen lets you configure different field types like validation fields, drop-down menus, and automatic reminders. Additionally, you need to pay upon confirming an appointment. The payment services include Stripe, WorldPay, & PayPal.

Features

• Bookwhen allows online payment via Stripe, WorldPay, & PayPal. Also, you may use its Pay Later option to use other payment modes or offline payment
• Use a straightforward code to embed the appointment widget on websites, such as Wix, Squarespace, WordPress, and more
• This scheduling software tool is superbly optimized for mobile devices
• Bookwhen is available in numerous languages, such as English, Danish, Italian, German, Dutch, French, Swedish, Hungarian, & Spanish.

Pricing

Bookwhen provides a free version that allows 50 bookings a month. Nonetheless, the premium plans start from $15 a month and could cost up to $59 a month. Also, the scheduling software’s enterprise solutions have a higher plan rate.

HubSpot Meetings

HubSpot Meeting scheduling is also one of the best scheduling software tools. It provides a customized booking link users can use to invite individuals to view their availability and prearrange meetings. This scheduling software allows users to sync their Office 365 calendar or Google Calendar. Also, it sets users’ availability and acquires prospects and clients booking time with them. However, users can add form fields to their meeting page to obtain contact information, such as name, email address, phone number, and lots more. Additionally, HubSpot Meeting lets users send the meeting page as a link in an email or they can embed it on a website.

Features

• Customized appointment link and customizable appointment page – logo, headshot, color palette
• It allows users to integrate with both Office 365 calendar or Google Calendar
• Group meetings link to let clients schedule time with people in the organization
• HubSpot Meeting comes with custom form questions to offer users precious context about their contact before the appointment or meeting
• This scheduling software provides users the ability to embed their calendar on their website

Pricing

• Free Plan – comes with one customized meeting link, integration with the free-forever customer relationship management (CRM) of HubSpot, unlimited meetings, as well as the ability to embed a calendar on a website.
• Starter Plan costs $50 a month – It comes with all the other premium features of HubSpot Sales. It also includes 1,000 personal & team appointments or meetings links

SimplyBook

SimplyBook provides the most substantial scheduling software tool. This scheduling software makes users look professional and saves them a lot of time as well as effort. With SimplyBook, users get an attractive booking website where they can present their business and accept online meetings, sell products, & service add-ons. Users can sync appointments with well-known online calendars, and acquire detailed statistics about their business. 

Features

• SimplyBook enables the automated distribution of booking confirmation via SMS & email. Also, users can cancel the appointment, booking, or meeting at any point in time
• This scheduling software lets users have the ability to issue tickets by means of QR codes
• Users can straightforwardly embed the booking page on their social profiles as well as website
• SimplyBook lets users leverage its great setting features to provide numerous services
• It lets businesses acquire online payments from many payment platforms. The payment platforms include Bitcoin, Skrill, PayPal, Dwolla, CCAvenue, Mollie, PayFort, &  Zooz
• Users can easily generate classes and events via SimplyBook’s new Class and Membership functionality
• SimplyBook has custom features in each plan, including add-ons to extend the bookings’ functionality

Pricing

• Free Plan – it comes with a booking website (1 custom feature & up to 50 bookings)
• Basic Plan costs $8.25 a month – it comes with 3 custom features & up to 100 bookings. Also, it adds POS & coupons or gift cards
• Standard Plan costs $24.90 per month – it comes with 8 custom features, up to 500 bookings, & adds HIPAA regulations.
• Premium Plan costs $49.90 per month – it comes with unlimited custom features & up to 2,000 bookings

Setmore

Setmore is a great payment & scheduling software that allows users to create a customer-facing booking page. This free appointment scheduling platform supports 20 staff calendars and logins. Thus, a team can start booking appointments or meetings. Also, users can transmit automatic meeting notifications to individuals.

Nonetheless, Setmore has the capability of streamlining tons of processes, such as payments, scheduling, client engagement, & online booking. The scheduling software is equipped with straightforward & simple use administrative features. Furthermore, it enhances the workflow’s efficiency.

Features

• Setmore provides text reminders as well as mobile scheduling to avoid attendees from missing a meeting or appointment
• This allows businesses to give access to their employees to be in charge of appointments 
• It provides email & SMS notifications for canceled or rescheduled appointments
• The platform enables clients to create appointments via social media platforms, such as Facebook. Nonetheless, it comes with easy integration with websites & Facebook.
• Setmore allows businesses to leverage website widgets
• The extremely optimized payment processing feature of Setmore enables faster transactions via cards
• It provides amazing customer support that replies almost instantly

Pricing

• The freemium plan of Setmore comes with all the imperative functions – no credit card needed
• Premium plans’ costs start from $9 a month.

Bookafy

Bookafy is an amazing online scheduling software tool that pre-arranges video meetings & appointments automatically. This software syncs with users’ calendars to show real-time availability. Also, it directs appointments & video meetings to team members depending on availability as well as skill. Also, it syncs with CRM systems to put clients’ information and add appointments, events, or meetings for existing clients. Moreover, this tool assists customers in smoothly linking with customer support teams.

Features

• Users can easily embed the appointment or meeting form to their websites
• It allows users to show off professionalism upon booking appointments
• Bookafy lets you sync the appointments or meetings with Google Calendar
• This comes with an easy-to-use interface.

Pricing

• Pro Plan costs $7.00 a month when billed annually. However, it cost $9.00 a month when billed monthly.
• Pro+ Plan costs $11.00 a month when billed annually. However, it cost $13.00 a month when billed monthly.
• Nonetheless, Bookafy lets you get a free trial for 7 days to the Pro plan.

Bitrix24

Bitrix24 is an awesome client management software tool. It offers a platform to organize & track interactions with customers. The scheduling software allows you to capture & store lead data, log & manage client interactions, create sales reports, as well as perform target audience segmentation.

Features

• Users can easily integrate this tool to centralize projects, activities, tasks, as well as information.
• Bitrix24 also allows users to make or receive virtual calls
• It comes with tons of tools, such as work check/in-out, time-tracking, task reporting, planning, absence chart, employee directory, and more.
• It lets users upload & share files 

Pricing

• It provides a free plan and a free trial
• Paid plans range from $12 to $99.50 a month.

Findmyshift

FindMyShift is cloud-based scheduling software. It allows payroll calculations, timesheets, time-clocking, reports, shift reminders, and lots more. This software offers a seamless business operation.

Features

• It provides a 1-month free trial 
• Secure all the information in the cloud
• With FindMyShift, you can easily track all the staff from one spot

Pricing

It provides a free version (up to 5 employees). However, you also get a free trial for 30 days for the premium plans that start from $25.

FAQs

What Is Scheduling Software?

Scheduling software is a tool used to automate event scheduling. People use scheduling software to book online appointments, events, meetings, and more.

What Are Scheduling Software Tools Best For?

Professionals & businesses use scheduling software tools to enhance productivity. Scheduling software reduces the need for manually setting an online meeting or appointment. 

What Are The Best Scheduling Software Tools?

The best scheduling software tools are Calendly, Acuity Scheduling, and Google Calendar.

Conclusion

In this article, we have provided information on the Best Scheduling Software 2021. The information above should help you to be in charge of your appointments online.

Nonetheless, if you have any thoughts about the Best Scheduling Software – Ultimate Guide 2021, don’t hesitate to let us know in the comments section.