Best Document Management Software 2023

With digitization continually moving forward, individuals wish to lessen their paper-based work and want to access their essential documents or data from anywhere & at any time. Document Management Systems (DMS) is the perfect solution to make this piece of work a lot easier. PDF Readers are the ideal example of a DMS through which people can access their PDF files.

Nonetheless, a document management software tool is a system to store, create, track, & manage digital images & documents of paper-based documents via software. You can use this software to capture, track, & distribute documents. Also, people can use document management software to manage channel workflows, information retrieval systems, as well as output systems. However, this article lists the best document management software tools in 2022.

Best Document Management Software 2022

Dropbox

Dropbox is great file storage & collaboration service perfect for the modern workspace to lessen busywork. With this document management software, you can focus on the tasks that matter. It helps companies grow without limits while maintaining absolute control over essential company data as well as user activity.

Nonetheless, Dropbox Business offers a great amount of business entity’s storage space. This document management software is a great collaboration tool for a team. It allows teams to work on revising documents, common projects, as well as generating system backups.

Features

• It runs on Windows or Mac desktops, web-browsers, iOS, as well as Android apps
• Dropbox Business offers live training – 24/7 support 
• This document management software provides eSignature, collaboration tools, compliance tracking, &  version control
• It provides file type conversion & file recovery
• This document management software allows administration with user & role management
• Dropbox Business lets you monitor the activity of your team via the admin dashboard
• It provides a host of adaptable storage plans
• This document management software provides temporary access through expirable links 
• Dropbox Business provides features for document assembly, archiving, retention, & indexing
• It helps users recover deleted files 
• Syncs across platforms & devices
• However, Dropbox Business is available with a team folder manager feature to help you control over team folders

Pricing

Dropbox Business personal plans:

• Plus Plan costs $9.99 a month
• Family Plan $16.99 a month

Dropbox Business – business plans:

• Professional Plan costs  $16.58 a month
• Standard Plan costs $12.50 a month
• Advanced Plan costs $20 a month

HighTail

Hightail Business is an awesome document management software ideal for creative businesses. Thus, it focuses on huge files such as videos & images. This document management solution is a feature-rich service, though if people want to absolutely enjoy the software’s full scope, they will need to choose the highest pricing tier.

This document management software tool has a specific purpose – sharing as well as collaboration. However, other document management systems have file sharing features as well, but Hightail Business is much better. If you want to send huge files securely & safely, this document management software tool is going to work well.

Sharing files or documents securely is straightforward. Simply drag or upload a document or file from a device into the Hightail account. Put the data for who you wish to share the file with. Then, it automatically sends an email to the receiver. However, if you share a video presentation with your team, they instantly get their feedback.

Features

• It lets users provide clearer feedback via a direct comment on the file, which results in a better end product
• Hightail Business consolidates & streamlines the creative process to bring down time-to-market
• Sharing documents will not require recipients an account for access controls
• This document management software tool comes with 256-bit AES encryption and enterprise-grade security – providing stringent security over the system
• It offers a feature send tracker to discover when files are downloaded & delivered
• You can view multiple files immediately via visual folders
• However, this document management software tool provides a free version 

Pricing

The premium plans of Hightail Business start from $12 a month – up to $36 a month.

Document Locator

Document Locator is an amazing Windows-based document management service for compliance. This document management lets you get started quickly with fresh policies utilizing templates. You may also use existing files without re-generating documents or files already in use. Nonetheless, it reports everything for auditing and offers complete visibility.

Features

• It lets you capture the metadata of cover sheets, scanned files, and barcodes. You may select individually by utilizing the Document Pro’s preview
• Document Locator provides support across devices, platforms, as well as browsers
• This document management service enhances process flexibility via delegation options
• Users can automate document-centric operations to prevent repeatability. Also, it enhances the efficiency of the operation
• It allows users to track the status of the review of the document as well as the steps of approval
• However, Document Locator comes with automatic notifications & reminders 

Pricing

You have to request a demo to learn more about the document management service.

Onehub

Onehub is one of the best Document Management Software tools for small and mid-size enterprises & large corporations. It offers secure cloud storage. Other features include sharing, automatic indexing, customizable client portals, and document watermarking. OneHub is a highly-developed Document Management Software tool for the sharing & collaboration of documents. However, it sends documents or files through a secure link or workspace sharing. Additionally, its user format & commands are very intuitive & easy for the average individual.

Features

• It lets users contact the collaborator to accept or review their files
• Onehub provides sleek integration with OneDrive as well as Google Drive 
• This Document Management Software tool allows users to messages to be in touch with every team member
• It comes with a track activity feature
• You can post comments on folders to straightforwardly share feedback
• Onehub leverage audit trails to immediately revoke access whenever users notice something fishy
• However, you can easily enforce a compound password policy

Pricing

The premium plans of Onehub start from $12.50 a month – up to $500 a month. Nonetheless, it also has a free trial for 14 days for all of its premium plans.

Smartsheet

Smartsheet is a spreadsheet’s improved version. It allows you to manage any type of project. This Document Management Software tool provides a general view of tasks as well as task groups. Its visual element feature helps users to track the status of the tasks. Nonetheless, users can attach a document to items, such as video, presentation, contract, and more. 

With Smartsheet, you particularly enjoy its project tracking feature. This Document Management Software tool comes with a secure sharing system, comments, & notifications. It always stores a modification history. Thus, you can work jointly on an activity while keeping in control of your work. However, it allows project meetings to be more efficient and users will be able to monitor their time as well as budget. Additionally, you can easily change the format of the project pages so you’ll be comfortable even with a huge number of tasks.

Features

• It allows users to merge conditional paths and numerous actions to easily automate their workflows 
• Smartsheet enables smooth collaboration by improving the data across various apps
• Users can easily replace or combine data from CSV files, Google Sheets, and Excel spreadsheets into Smartsheet
• This Document Management Software tool offers an easy-to-use User Interface to customize the dashboard
• It offers real-time access on users’ smartphones via mobile applications for Android &  iOS
• However, Smartsheet lets third party users evaluate documents or files

Pricing

The Pro version of Smartsheet costs $7 a month. The business version costs $25 a month and needs a minimum of 3 members. Nonetheless, for the enterprise plan with more state-of-the-art features, you have to contact the Smartsheet.

Evernote Business

People may think of Evernote as a straightforward note-taking service. However, it has expanded beyond that to be available with document sharing as well as collaboration tools. This Document Management Software tool is ideal for storing documents, embedding audio and images, and capturing brainstorming sessions. Nonetheless, Evernote Business is ideal for small teams with fewer needs.

This Document Management Software tool brings teams together. It allows creating documents, storing data, and collaborating on projects all in one spot. Evernote Business allows teammates to access, upload, share, and edit files from any device. It allows users to quickly find the information they need with robust search capabilities as well as integrations. Additionally, it allows users to unify their workflow.

Features

• It enables users to crop screenshots to capture the data they need
• Evernote Business provides numerous keyboard shortcuts to improve users’ efficiency
• This Document Management Software tool allows users to edit files and accounts 
• It lets users search handwritten notes, scanned images, & whiteboard pictures
• Evernote Business has the capability of identifying multiple handwritten & typewritten languages
• It supports Penultimate for iPad
• However, this Document Management Software tool enables users to manage documents by scanning the original version and maintaining them as secured and protected files

Pricing

The premium plans of Evernote Business start from $14.99 a month – per user.

Google Drive

Google Drive is an awesome cloud-based document management system that anyone can access with a Google account. This document management system can easily store, share, & sync files. It is ideal for teams collaboratively doing real-time projects. However, Google Drive’s shareability, as well as real-time editing features, take collaboration to another level.

Features

• It offers extensive storage for various file types
• Google Drive enables combination with other Google products as well as outside applications & files
• This document management system provides a Search function to locate documents by name or file type
• It allows file conversion, document back-up, and file editing history for easy synchronization 
• Google Drive provides easy file sharing with outside members via email
• However, this document management system provides offline capabilities for chosen accounts & files

Pricing

The free version offers users 15 GB of storage. GSuite subscriptions come with 30GB with the Basic Plan that costs $6 a month (per user). Nonetheless, the Business plan provides unlimited storage for $12 a month (per user).

eFileCabinet

eFileCabinet is one of the most scalable & secure document management systems available today. It offers enterprise capabilities at an affordable price. eFileCabinet is a one-stop-shop DMS. It comes with various delivery modules, allowing easy & fast upload. This DMS simplifies data migration. Nonetheless, it provides completely customizable workflow automation. It has advanced search features to give users quick access to their documents. 

While eFileCabinet targets small and growing businesses, huge companies can also benefit from its features. This document management system provides more than just keeping and sharing data but also fresh methods to leverage, execute, & interact data. eFileCabinet comes with custom-built workflows, smart scanning intelligence, and templates. Nonetheless, this document management system has a native security coverage of essential files & documents. Furthermore, it offers integration with leading office tools, accounting platforms, and e-signature.

Features

• eFileCabinet lets users set governance of drawers, folders, & cabinets of files
• Users can  request an eSignature to anyone for documents
• Allows users to keep a different audit trail for files or documents to make sure safety as well as compliance 
• It offers a user-friendly PC app
• eFileCabinet can import attachments & emails in a folder
• This document management system provides responsive, reliable tech support
• It is equipped with  iOS & Android mobile apps
• eFileCabinet enables users to upload documents straight from the camera
• This document management system leverage two-factor role-based & authentication permission for improved security
• It has end-to-end encryption of file storage & sharing 
• Nonetheless, eFileCabinet offers incorporation with third-party apps such as Microsoft Office & Salesforce 

Pricing

You must get in touch with Efilecabinet to acquire a quote for your business.

Zoho Docs

Zoho Docs is an intuitive, feature-rich document management software. It helps create, store, secure, & share data, documents, as well as files. This document management software can easily collaborate & share documents.  Zoho Docs enables users to securely, safely store & manage all their files on the cloud. Nonetheless, it provides robust collaboration tools, such as two-ways sync & group sharing, helping users work efficiently with remote employees & customers.

Features

• Users can access their documents generated in Zoho’s online versions – Sheet, Writer, Show, and Docs
• It lets you view shared documents 
• Tag a document
• Zoho Docs allows users to view spreadsheets, documents, PDFs, presentations, as well as other types of docs
• Google Apps login
• It comes with a download option to obtain the documents locally
• This document management software has an offline feature for viewing documents even without internet
• Users can upload files from their mobile device straight to Zoho Docs
• Zoho Docs lets users quickly find their documents
• This document management software allows users to share their private folders & documents with other users
• It provides the audit trail feature – tracking edits performed by others
• Zoho Docs lets users personalize the platform as per their branding requirements
• Nonetheless, this document management software provides a free version 

Pricing

The premium plans of Zoho Docs start from $4 a month onwards. However, it offers a free trial before you have to make a commitment.

Digital Drawer

DigitalDrawer is an awesome Windows-based document management software. You can use this document management software in various industries like manufacturing, retail, realty, education, finance, and many more. Businesses utilize DigitalDrawer to securely keep, find, manage, & organize documents. People choose this document management software to keep their documents in-house and due to its low price plan. It is the best Multi-Document Import or Scanning. DigitalDrawer robust document management software. Nonetheless, it has a wide array of document management features.

Features

• It can instantly personalize file cabinets for particular business needs
• This document management software lets users gain access to older versions of similar files
• With DigitalDrawer’s keyword & text search, users can easily find files in folders on the drive
• DigitalDrawer lets users print documents straight from the drive
• It can capture and import numerous documents simultaneously
• This document management software syncs changes done to the files from other devices
• Users can easily collaborate with various stakeholders
• Nonetheless, it provides a free trial

Pricing

You can either purchase a single-user license of the document management software at $1,200 or you may choose the subscription plan of $500 a year. Nonetheless, there are different licenses available if you need multiple users to access the software.

FileHold

FileHold Enterprise is an amazing document management system that helps huge organizations to change to a paperless work platform. You can install FileHold on-premise or on a safe public/private cloud.

The features of FileHold include user audit trails, multi-levels of security, e-signature, forms processing, document scanning, optical character recognition (OCR), and full-text search. However, alerts & reminders are created for document-related events like overdue workflows, records scheduled for archival and deletion, as well as contract renewals.

Features

• It provides numerous browser support
• FileHold comes with a capable mobile phone software for uncomplicated document management 
• This document management system comes with a great advanced search that enhances the document’s metadata to help users find relevant results
• Users can integrate FileHold with Microsoft Office – allowing direct access to tools such as Word, Outlook, Excel, Visio, & PowerPoint
• It allows users to easily manage archives & latest documents via state-of-the-art disposition as well as retention policies
• FileHold leverage check-in or checkout ability – steering away from overwriting while working on a specific document
• Generate virtual folders to obtain unlimited file aggregation
• It lets users work on the documents even without an internet connection
• However, FileHold provides enterprise content management (ECM) systems

Pricing

You may sign up for FileHold’s free trial or stream a free webinar to know more about its pricing structure.

InfoRouter

Workflow Management is infoRouter’s closely & firmly integrated feature. Users can quickly & easily implement business processes like document generation, A/P Automation, app processing, and many more. This document management software uses a straightforward workflow interface. It allows department managers to design and keep their workflows without requiring help from programmers. However, this document management software handles complex tasks, such as creating on-the-fly ad-hoc tasks as well as reassignments.

Features

• It allows users to convert images into Portable Document Format (PDF) files
• Users can generate unlimited folders
• This document management software allows users to create multiple root folders
• Workflow Management supports HTTPS & SSL
• It lets users personalize email as well as text templates
• However, this document management software supports classified documents & classification history

Pricing

The pricing of this document management software is up for grabs on a request basis.

XaitPorter

If you want a great cloud solution for generating documents, then you must check XaitPorter out. The best thing about XaitPorter is that it is very flexible. Users will be able to collaborate and work on files or documents with colleagues at the same time. Nonetheless, users can easily share feedback with other users. Also, this document management software manages all aspects of workflow, thus, users don’t have to fret about numbering, layout, as well as formatting.

XaitPorter comes with some handy tricks. It can function with Oracle, Salesforce, Microsoft 365, SAS, Dropbox, & OpenText. Moreover, this document management software is currently utilized by more than 45,000 firms around the world.

Features

• Completely cloud-optimized
• It comes with smart collaboration features
• This document management software is available with a salesforce integration

Pricing

While it offers a demo, it has no free trial. Nonetheless, you must get in touch with XaitPorter to acquire a quote for your business.

Templafy

Templafy is among the best document management systems available today. It aims to merge important office suites & solutions utilized by businesses. However, if there is something that can cause annoyance, it is having to generate brand documents utilizing various software. It could consume time but Templafy can definitely help. However, with this document management system, users can generate a range of files or documents within the software and be in charge of them.

Nonetheless, Templafy is compatible with numerous devices. It utilizes the cloud to allow users to access all their documents across smartphones, tablets, & PCs. Furthermore, it comes with automatic compliance checks, and users can give feedback easily.

Features

• It comes with an easy-to-use interface
• Templafy provides extensive features
• Offers Mobile apps
• This document management system has automated compliance checks

Pricing

You must get in touch with Templafy to acquire a quote for your business. However, the exact cost relies on the number of features, add-ons, & users.

M-Files

As regards with document management, M-Files focuses on improving internal workflows. It ensures important data is kept secure. Its clients include several large corporations like Yokohama & Comcast. M-Files has a single vault for tons of files, and users can easily find those files by project, client, status,  date, and more. However, this document management software focuses on avoiding replication. 

Nonetheless, it will alert users if they saved a document twice by examining names as well as project data. Moreover, users get some amazing integrations, which include Microsoft Office as well as Salesforce CRM.

Features

• It is available with handy integrations
• M-Files comes with Mobile apps
• This document management software has Document alerts

Pricing

It offers a free trial. Nonetheless, you must get in touch with M-Files to acquire a quote for your business.

DocuWare

Docuware is an amazing document management software. It integrates office automation & cloud storage to generate a digital workplace. However, this document management software is a great example of digital transformation that drives lots of processes.

Docuware provides services to generate a cloud workflow as regards to documents. This document management software allows services to be bought on a small scale. It also offers mobile applications that can fuse into this workflow. However, it facilitates the likes of approving invoices, signing forms on the device, & scanning receipts.

Features

• Mobile support
• It covers a wide array of document tasks
• Cloud-based storage
• However, it has no Hidden pricing

Pricing

While it offers a free trial & demo, the pricing depends on the services. Thus, requiring buyers to get in touch to acquire a quote.

MasterControl

Within huge organizations, there are frequently regulations & processes established to guarantee documents are compliant. However, when there’s a ton of documents or files, it could be difficult to follow rules. But, MasterControl is a document management tool that handles difficult standards & regulations across the world. This document management software is utilized by a number of the largest regulatory bodies in the world. However, it focuses on reducing compliance costs and boosts internal efficiency.

Nonetheless, this document management software completely automates the delivery, routing, approval of essential documents, & escalation. Moreover, it comes with a centralized, secure archive where users can keep and search for business documents or files.

Features

• It is mobile optimized
• MasterControl is supported by regulators
• This document management software is a Global standard

Pricing

It has no free trial. However, you must get in touch with MasterControl to acquire a quote for your business.

SignNow

SignNow is an easy-to-use document management software. It is loved by people for its low price point. This document management software is a great solution for inexpensive document management services. With regard to features, SignNow competes well with major players in the document management software industry. It offers numerous integrations, unlimited templates, many language support, cloud storage, reminders, audit trail, and lots more.

Unlike e-sign major players in the document management software industry, one of SignNow’s handy features is that it offers a unique signing link. Nonetheless, upon uploading a document or file for signing, users don’t need to allow the provider to transmit a third-party email to their customer asking for a signature.

Pricing

SignNow has 4 premium plans:

• Business plan costs $8 a month
• Business Premium plan costs $15 a month, comes with a workflow automation
• Enterprise plan costs $30 a month, comes with attachments, payment requests, and lots more
• Nonetheless, airSlate Business Cloud plan costs $50 a month (minimum of 5 users), comes with a suite of tools 

PaperTracer

PaperTracer is an amazing document management software for small, medium, as well as enterprise-level firms. It is a straightforward solution for managing documents. With this document management software, users can automate their contracts. Users can digitize all of their documents. Nonetheless, it has tracking and reporting features as well as Health Insurance Portability and Accountability Act (HIPAA) compliant solutions.

However, users can benefit from a cloud-based execution with great workflow solutions. Wherein, this helps users with their document management regardless of where they are in the process.

Pricing

It offers demos and free trials. However, you must get in touch with MasterControl to acquire a quote for your business.

FAQs

What is a document management software?

A document management system will smooth the process of managing documents. It helps people implement the perfect practices for managing their private or other documents. A document management software reduces the time and costs of tracking archives or lost documents. However, if you wish to secure your sensitive files, then consider the document management software tools above.

What are the best features of a document management software tool?

A document management system tool offers tons of handy features like print management, archiving, workflow management, email management, document conversion. Nonetheless, it also provides a messaging system, document indexing, search option, access controls, electronic signature, audit trail, and app management. Also, the best document management software has multiple site support features.

Can document management software be utilized in Document scanning?

The best document management software provides document scanning features. Nonetheless, this document scanning feature helps people scan their paper-based invoices, forms, as well as other valuable documents.

Wrapping Up

In this article, we have provided information on Document Management Software 2022. The information above should really help you streamline the process of managing your documents. 

Nonetheless, if you have any thoughts about the Document Management Software – Ultimate Guide 2021, don’t hesitate to let us know in the comments section.