Managing tasks can be a handful for those who do not have task management software. After all, task management is what task management software is made for.
Managing tasks by hand is a huge task and will take you an enormous amount of time especially if there are many tasks to manage and more so if your task list has grown too long over the years that it’s already unmanageable.
Even though such task managers indeed exist, task management apps can go beyond simple lists of tasks. In this article, we will show you nine of the best task management programs. We will discuss each of its software information, key features, pros and cons, and why it is recommended by users.
But first, let’s talk about Task Management Software.
What is a Task Management Software?
Task management software is a task management program that lets you create task lists, as well as track task progress for your personal or business needs.
Just think about it for a moment: task management software is the perfect solution for task list mania. It eliminates any manual effort in organizing task lists due to its interactive and visual nature.
Benefits of Using Task Management Software
If you are planning to use task management software, you need to look into its benefits. How beneficial will it be for your business or tasks? Here are some benefits task management software offers:
1) Proper Organization
With task management software, task organization becomes easier. It will have different task lists for easy task management.
2) Task Progress Tracking
Task management software allows you to keep track of task progress through task details, notifications, and task alerts. This way, your team can know how much they have achieved every day.
3) Assign Tasks With Ease
You don’t need to assign tasks by word anymore because task management software has a task delegation feature that makes assigning tasks a breeze.
4) Task Note Taking Capability
Your task manager should allow task note-taking as well as an attachment that gives you more options in storing data such as video and image files (which can come very useful when working on marketing campaigns).
5) Collaborate With Other Users
Your task management software should have a task collaboration feature that allows you to collaborate with your team, whether working on task assignments or task completion. This way, everything is done within the task management platform regardless of where you are and what device you’re using.
6) Compatible Across Different Devices
Task management software should be compatible with various operating systems as well as mobile phones for better task organizing and accessing capabilities.
7) Cloud-Based Storage Of Task Lists
With cloud-based task management apps, there’s no worry about losing a file again because it will all be saved in the cloud along with other task details—no more forgetting or losing those important files!
8) Time Tracking and Invoicing Features
Task management software also has a task time tracking feature that lets you track task time by task or task category. You can then use this task report for billing and payment purposes.
9) Quick Task Summoning Capabilities
Task management software should give you quick access to your task list through a button in your task toolbar, if possible.
9 Best Task Management Software to Get
These task manager programs tackle more real-life problems than just keeping your task list organized. They provide you with tools to keep track of due dates, project costs, billing rates, and other details that assist in completing projects on schedule and within budget.
Here are some of the best task management software programs. These task managers will make time managing tasks a breeze even if you have dozens of them on your list. You can also use these tools to manage multiple projects at once, collaborate with team members, and track task progress over the course of days, weeks, months, and even years. Without further ado here they are:
1) Trello
Moreover, Trello has task checklist that you can use to track task progress. It lets you know which task is up next or should be worked on next. You can even attach task comments for other team members to see. Not only that, Trello also comes with a time tracking feature. So, you can follow task hours and task expenses all in one place without switching between tabs.
Users will enjoy managing their tasks with Trello in more ways than one. You can create task lists either on the web or on mobile devices. Furthermore, Trello is fully integrated with Google Drive so task tracking data will be automatically synced to your Google account when task information is changed in Trello.
2) Asana
Asana lets you streamline task management for work at home or work remotely. It’s the go-to task manager for project managers and team leaders. It has a clean and easy-to-use interface. Users can drag and drop task lists, set due dates, and attach comments. This doubles as subtasks as well.
Also, Asana has an option to add members for collaboration purposes. This is perfect for small businesses that rely heavily on teamwork. Not only that, Asana offers task analytics to show task progress and task history. In addition, it lets task managers determine which task needs to be worked on next.
Asana features simple task management tools that are easy to understand. It further simplifies task collaboration among your team members especially if there are several projects happening at the same time. That said, Asana is perfect for any business tasks. This includes marketing campaigns, product development milestones, event planning, and more.
Wrap Up
In short, task management software solutions from Asana is a tool that helps you keep track of everything related to your business tasks in one place. It also gives you a bird’s eye view of all the task lists whether they’re for personal or work-related projects.
3) Wrike
Users will be pleased to know that task lists in Wrike can be shared with team members for task collaboration purposes. You can then attach task comments or task media files for all task tasks and track task progress within Wrike. Also, you can view task reports so you will know where the team is standing when it comes to completing projects on time and within budget.
Wrike offers everything business owners need in a task management software solution. All task information including subtasks, attachments, comments, and any other relevant details are available in one place. This saves everyone time and effort since their work does not go into searching for missing details anymore. On top of that, this also helps you determine if your projects are running smoothly without getting too many red flags.
Wrap Up
In short, Wrike is the ideal solution for any project manager and team leader. This is also perfect for those who need to know where their team stands regarding the current status of work. It also makes it easy to manage personal projects alongside business ones. You can do so without getting distracted or having information scattered all over the place.
4) Todoist
Todoist has a minimalistic yet aesthetically pleasing interface that every user will find very easy on the eyes. Any first-time users can easily figure out how Todoist works even if they have no experience with similar apps before. This is because of its intuitive design. This makes organizing tasks as simple as dragging and dropping them into appropriate categories such as”Today,” “Upcoming” or “Later.”
Todoist task management software has over 12 million users worldwide. This is because the company makes sure to provide its customers with reliable task management software. Everyone can use this regardless of their task management preferences. Also, Todoist will send task reminders via email and task alerts right into your mobile device. It even lets you attach PDFs, spreadsheets and documents onto tasks if necessary.
Todoist ensures that task managers get an overview of all project work in one place without having too many tabs open at once. This includes project timeline, task lists, individual task progress and more. Plus, it allows task managers to assign due dates, leave comments on relevant projects and task details.
Wrap Up
In short, Todoist task management software is an intuitive task list creation tool that also provides task managers with task analytics. It tells you how much time it takes to complete tasks and what type of task productivity your team prefers working with or avoiding at all cost. This task manager app even sends task reminders via both email and alerts right on your mobile phone. So, you know when to start working on a project task before it gets too late.
5) Podio
Next up is Podio, another simple yet powerful task management software solution for small business owners who need easy task collaboration in order to get more things done within shorter periods of time. As mentioned previously in this post, the basic version of this program is absolutely free. Task managers also get task analytics, task list reminders, and task deadlines depending on the version they choose.
Podio is a task management software that allows personal users to create their own custom task lists. They can base it on what kind of project management methods work best for them. This app has over 65,000 active businesses swear by Podio’s task collaboration capabilities. You can even turn your ideas into reality with this free task manager app. It offers task templates that you can customize to fit your needs.
What makes Podio great for business owners is its intuitive design. Anyone can easily figure out how to use it without any effort whatsoever. Not only does this save you time. But, it also helps you track down tasks far more quickly than before once youreview task data.
Wrap Up
In short, Podio task management app is a task list and task task collaboration tool for teams of people connected in one single project. Plus, it gives you the option to create your own custom task lists and track everything in one place with ease.
6) Smartsheet
Next on the list is Smartsheet task manager software, which lets you manage tasks without too much effort. This can be done through smartsheets. It contains all information regarding individual projects when completed or in progress.
The traditional method that companies use when managing several projects at once requires them to fill out forms for documentation purposes. This includes approvals etcetera just to keep track of each task’s progress. This is where Smartsheet comes in. It lets teams create a spreadsheet in a way that it can be shared for maximum productivity.
Smartsheet is a great project management tool in the market. It enables users to see where there’s room for improvement with their tasks right from the start. This includes being able to break down complex projects into smaller tasks. You can also manage all of them simultaneously without having to stress out too much.
Wrap Up
In short, Smartsheet excels at letting you track every single project in one place. This way, your team members have easy access when needed most. This way, you can stay on top of things. You can do so even if you’re dealing with multiple projects at any given time.
7) Microsoft Project
Microsoft task management software is an ultimate task list and task collaboration tool for teams of people working on any project, large or small. It’s the choice not only for businesses but also for home users. This task list product enables you to create task templates that come with it right out of the box. The templates allow users to set up their workflow without too much effort.
Plus, this task manager program has several features that increase productivity all around including web-based interfaces just like Gmail. This makes it easy to collaborate with team members, especially remote ones. Other than these productivity boosters, Microsoft Project comes with Gantt charts, calendars, and even lists that you can customize to fit your needs.
The task list feature, specifically, has up to 140 predefined templates you can choose from. It also lets you create custom ones for more productivity. Finally, Microsoft Project task management software is compatible with Windows 8 and other Windows versions. This makes it easy for you to track tasks right on your computer or laptop no matter where you go.
Wrap Up
Microsoft project task management program is the perfect option if what you want is an all-inclusive task list maker and task collaboration tool designed with teams in mind.
8) ClickUp
ClickUp task collaboration software is a great option if you want to maximize productivity without too much effort. It’s also perfect for remote teamwork since it can be accessed through any device. Plus, ClickUp has several task templates that come with the package.
You can add your own templates as well when needed most for more efficiency. You can do so even by customizing workflows in order to save uptime. This also includes moving over existing projects from other task assignment apps you might already have such as Trello or Basecamp.
Wrap Up
In short, ClickUp excels at letting team members assign tasks and prioritize them in one place. You’ll never miss out on anything thanks to its in-depth reporting feature. It also lets you track task progress and milestones. This task management software is compatible with iOS and Android devices as well. It even works on desktop computers and laptops since it’s accessible through any browser.
9) Evernote
Evernote task list software can be considered one of the most intuitive task management tools in the market right now thanks to its clean interface. Setting up a task, for instance, takes less than a minute if you do it from scratch. Plus, this task list maker has several features that boost productivity all around. This includes collaboration ones such as shared notebooks, reminders, and checklists just to mention a few.
With Evernote task list software in your arsenal, you can easily set tasks for yourself or even your team. You can also create task templates that you can reuse anytime. The task list software automatically sorts tasks by due date, name, and priority to give you an overview of what needs to be prioritized the most.
Wrap Up
This task management program is free for basic use but it doesn’t come with task collaboration tools. You’ll have to get its premium version if you want additional task collaboration. Such features are email reminders, project templates and chatbots among others. But even without these task management tools, Evernote task list maker’s clean interface. It makes it easy for anyone to assign tasks or prioritize them right on their mobile device or computer no matter where they are in the world!
Factors to Consider When Choosing a Task Management Software
When choosing task management software for your task list maker, make sure you choose the one that’s right for your needs. For instance, if task management is your professional business venture, task collaboration tools are necessary to make it efficient. If what you want is a task list maker for personal use, on the other hand, task collaboration may not be ideal for you.
Here are some factors to consider:
1) Ease Of Use
When choosing a task management software, be sure to choose task management software that’s easy to use. Doing so allows for a smooth task assignment and task collaboration process. That way, you won’t be consumed by unnecessary tasks or stuck with a task list maker that doesn’t share tasks the way you want it to.
2) Task Templates
Task templates are extremely helpful when it comes to improving productivity from scratch. Some task list makers come with pre-made task templates as part of their package while others let users create custom ones as needed. In either case, task templates facilitate faster task assignment and collaborative teamwork all around thanks to the best task assignment software.
3) Mobile Compatibility
Mobile devices have become an extension of ourselves thanks to touch screen technology among other things. This includes task management of course. To get done with more tasks in less time, the task list software of today should be compatible with mobile devices. That way, users can access task lists on the go and easily assign tasks right from their phones or tablets.
4) Task Collaboration Tools
If you’re part of a task management team that has to collaborate on task assignments often, task collaboration tools are necessary to make the process seamless. Such features allow for real-time task assignment collaboration among other things. This way, important projects won’t get neglected. It also makes it easy to share files through file-sharing platforms while making notes easier via task comments.
5) Customization Options
Tasklist makers don’t necessarily have to come with predefined task templates. Such task list software can have task customization options. That way, you can create task lists according to your preferences. Task collaboration tools are often task management software with task customization features. That way, you can personalize task assignments to suit your team’s or individual needs the most.
6) File Sharing Options
To make sure that task assignments get done the way they were assigned, it’s necessary that task list makers come with file-sharing options too. These allow for project file storage and file sharing through file-sharing platforms. This includes Google Drive for instance. Some task list software even lets users upload photos directly from their devices via photo uploading apps!
7) Project and Task Progress Monitoring Tools
As part of any effective task management plan, task progress monitoring tools are necessary to understand task assignment performance. Some task collaboration software task management comes with task progress monitoring features. This way, managers can know what’s getting done and who’s doing it all in one shot. They also provide task reports via Dashboard that let you monitor the overall task list effectiveness.
8) Address Book Integration
To make sure your task lists get answered on time, it helps to integrate your email address book with task list software often. This way, users don’t have to manually add emails when assigning tasks. They can do so by allowing access to important contacts through contact details. Such details can be provided by your main address book for instance.
9) Extra Notes Storage Options Beyond Tasks
Not only do task list makers allow for task collaboration tools, task comments included, but they also come with extra note storage options beyond tasks. That way, you can take notes whether it’s for task management purposes or not. Follow-up task reminders are easier too thanks to such task list software features.
10) Time Tracking Feature Integration
Tasklist makers don’t all have task time tracking features integrated into their systems. If your task list maker doesn’t offer this feature, consider another that does. Such details help managers keep track of how much time is spent on various projects and why without having to manually calculate these factors at the end of the task assignment day.
11) Task Completion History Integration
Another useful task management software feature includes task completion history integration.This helps task managers better understand task performance. It also makes it easy to keep track of task performance over time so that task management can be more effective in general.
Conclusion
With so many task list makers available in the market right now, task collaboration is an integral task management software feature. If you want task lists with reminders and task collaboration tools, ClickUp task manager is the best option out there right now. If you want something with tangible features like Gantt charts, calendars, and lists, the Microsoft Project task manager may be the choice for you. And if what you’re looking for is a task list maker that can boost productivity in your business by letting everyone assign tasks in one place, the Evernote task manager might just be perfect for your needs.
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